Preparing Manuscripts for Publication

HOME

HELP

FEEDBACK

SUBSCRIPTIONS

After Approval: Submitting Files for Publication

Articles | Letters

I. Required Files

After your manuscript has been approved for publication, submit the following items through Manuscript Central. These items will then be sent to the printer, Cadmus Professional Communications.

Manuscript
Even if no changes were required, submit the manuscript file, including any tables and figures, as either a Word document or Rich Text File (e.g., myarticle.doc or myarticle.rtf). Identify the corresponding author on the title page and include his or her contact information.

Figures
Submit each figure as an individual file that meets the following requirements (does not apply to supplementary figures, which may remain as previously submitted):

Format: TIFF or EPS only. (No other formats, such as Word or PowerPoint, are accepted.)

Color Format: CMYK (not RGB) for color figures.
bitmap or grayscale for black and white figures.

Minimum Resolution: 1200 dpi for line art (e.g., graphs).
600 dpi for combinations (photographs with lettering, arrows, etc.).
300 dpi for photographs.

Size: Submit figures in the size they should appear in print. Do not submit thumbnails, which lose resolution when enlarged.

Multiple Panels: If a figure comprises multiple panels, submit it as one file, with the panels arranged as desired for final publication (i.e., submit Figure1.tif only; do not submit Figure1A.tif, Figure1B.tif, and Figure1C.tif separately.)

Rapid Inspector: Rapid Inspector is a pre-flight program set up to check figures against the printer's requirements. Before uploading, run each figure file through Rapid Inspector. If a figure does not meet the requirements, Rapid Inspector will give a brief explanation of the problem. Run each figure through Rapid Inspector after each correction until all problems are resolved. All figures must pass Rapid Inspector before being uploaded to Manuscript Central. After submission, if your figures do not pass Rapid Inspector, you will be liable for a failed graphic fee of $25 per graphic.
Rapid Inspector: http://rapidinspector.cadmus.com/RapidInspector/z7g/index.jsp
FAQs: http://rapidinspector.cadmus.com/RapidInspector/docs/faq/index.html

More Information: For more information on the printer's requirements for figure files, see http://cpc.cadmus.com/da/guidelines.asp.

Tables
Submit each table as an individual file. Common formats such as Word, Excel, RTF, or PDF are acceptable for table files.
Online Supplements
Submit any supplementary material, such as movies, lengthy tables, appendices and other content, which will be published in the online journal only. This material must have been peer-reviewed. The supplementary material should be identified in the article text similar to a Figure or Table (e.g., Movie 1), and a "<INSERT URL>" marker should also be included so that production staff can insert the appropriate web address after the online content has been prepared. Files should be submitted in a format accessible by most viewers (e.g., QuickTime for movies). Supplementary Figures are NOT required to meet the same file requirements as figures for the print journal. They can be submitted in any common format, and there are no resolution or color formatting requirements. Please contact Debbie Chin at dchin{at}arvo.org for questions regarding supplementary material.
Copyright Transfer Form
The Copyright Transfer Form must be signed by all contributing authors. The signed form can be faxed or mailed to the Editorial Office, or scanned and uploaded as a separate file. If the Copyright Transfer Form has already been submitted to the Editorial Office or uploaded with a previous version, it does not need to be submitted again.
Color Charge Approval Statement
If any figures should be printed in color, the Color Charge Approval Statement must be signed by the author(s) responsible for the color charges, currently $500 per page of color. The signed form can be faxed or mailed to the Editorial Office, or scanned and uploaded as a separate file. If the Color Charge Approval Form has already been submitted to the Editorial Office or uploaded with a previous version, it does not need to be submitted again.

II. Proofs and Billing

The Editorial Office will notify the corresponding author when the Article is sent to the printer for copyediting and typesetting. The manuscript will be copyedited in accordance with IOVS/AMA Style. Approximately 6-8 weeks before publication, the author will receive email notification that the proofs are available for viewing on a secure website. (Authors will not be notified in advance of the planned month of publication.) Authors must check their proofs very carefully because approval indicates that all copyediting changes have been accepted unless corrections have been noted. The proofs must be returned to the printer as indicated on an accompanying instruction sheet. Prompt return is imperative. Notification of the costs for printing illustrations in color and page charges will be provided at this proofing stage. A reprint order form also accompanies the proofs. Reprints should be ordered prior to publication. If you have a question regarding an author reprint order, or would like to order reprints for a commercial organization, please contact the IOVS Reprint Account Manager, Cadmus Professional Communications, at 1-800-407-9190 x366 (phone) or 410-820-9765 (fax).

Letters to the Editor and Author Responses to Letters

After your Letter or Author Response has been accepted, submit the following items through Manuscript Central at http://iovs.manuscriptcentral.com:

Manuscript: Submit the manuscript as a Word file or RTF.
Figures: Submit each figure as either a JPG or GIF.

Copyright Transfer Form: This must be signed by all contributing authors. The signed form can be faxed or mailed to the Editorial Office, or scanned and uploaded as a separate file. If the Copyright Transfer Form has already been submitted to the Editorial Office or uploaded with a previous version, it does not need to be submitted again.

Letters to the Editor and Author Responses are published in the online journal only. They can be accessed from the IOVS home page at http://www.iovs.org by clicking on the "RECENT eLETTERS TO THE EDITOR" link.

IOVS Editorial Office

12300 Twinbrook Parkway, Suite 250, Rockville, MD 20852; 240-221-2920 (p); 240-221-0355 (f); iovs{at}arvo.org

Updated: September 27, 2006

Format:	TIFF or EPS only. (No other formats, such as Word or PowerPoint, are accepted.)
Color Format:	CMYK (not RGB) for color figures. bitmap or grayscale for black and white figures.
Minimum Resolution:	1200 dpi for line art (e.g., graphs). 600 dpi for combinations (photographs with lettering, arrows, etc.). 300 dpi for photographs.
Size:	Submit figures in the size they should appear in print. Do not submit thumbnails, which lose resolution when enlarged.
Multiple Panels:	If a figure comprises multiple panels, submit it as one file, with the panels arranged as desired for final publication (i.e., submit Figure1.tif only; do not submit Figure1A.tif, Figure1B.tif, and Figure1C.tif separately.)
Rapid Inspector:	Rapid Inspector is a pre-flight program set up to check figures against the printer's requirements. Before uploading, run each figure file through Rapid Inspector. If a figure does not meet the requirements, Rapid Inspector will give a brief explanation of the problem. Run each figure through Rapid Inspector after each correction until all problems are resolved. All figures must pass Rapid Inspector before being uploaded to Manuscript Central. After submission, if your figures do not pass Rapid Inspector, you will be liable for a failed graphic fee of $25 per graphic. Rapid Inspector: http://rapidinspector.cadmus.com/RapidInspector/z7g/index.jsp FAQs: http://rapidinspector.cadmus.com/RapidInspector/docs/faq/index.html
More Information:	For more information on the printer's requirements for figure files, see http://cpc.cadmus.com/da/guidelines.asp.